Report Content Visibility

Report Content Visibility

Once a custom report is run by a Superadmin, that report will collect the data needed for the report, and the Admin will be able to see all data in the report without any content visibility restrictions because Superadmin users have no visibility restrictions in the platform. On the other hand, if a Power User views the report, he or she will only see the reports items (Courses, Users, Branches, Catalogs and Locations) that he or she has been granted visibility.

If a Superadmin schedules a report, an email with a link to the report as well as the report itself will be sent to all of the users added in the Send the report to the (required) field. Said report will contain all data included in the report regardless of visibility restrictions of recipients, even if the recipients are Power Users with certain visibility restrictions. I.e. a Power User recipient that has only been given permission to view specific branches or users may still see all branches or users in the report, even the ones that he or she has not been granted permission to view.

If there is the need to limit the information of a scheduled report, the Superadmin can create several reports with the same subject for the various Power User profiles, matching the information in the report to align with the viewing permissions for each Power User profile. Alternatively, the Superadmin can create different reports for each Power User profile, and then the scheduling of the reports must be done by the Power Users themselves.