Creating Course Catalogues

The Course Catalogues feature in LEARN allows you to create a customised set of courses and learning plans in your platform that your users can either enrol into freely. 

Creating Catalogues

To create a catalogue, access the Admin Menu by scrolling your mouse over the cog icon, then press the Course Catalogue item in the E-Learning section. On this page, select the New Catalogue button in the action bar at the top.

In the pop-up box, add a title and a description. Please note that you cannot add images in the description, and that all text formatting is removed from the Learner view and that the added text will be subject to the platform’s default CSS or custom CSS added through the branding settings. When you’re finished, press Confirm.

Once you’ve pressed Confirm, you will find your catalogue in the list on the management page. Now, you can start adding courses. Press the Courses icon in the catalogue’s row. On the next page, press the Assign Course button, then choose from the listed courses in the pop up box. You can add both courses and learning plans by switching between the corresponding tabs on the left side of the pop-up box. Please note that a course or a learning plan can belong to more than one catalogue at a time. When finished, press Confirm.

The added courses and learning plans will then appear on the Assign Courses page for the catalogue. To remove a course or learning plan from the catalogue, press the X icon on the course’s item. To delete multiple courses or learning plans from a catalogue in one action, flag the courses’ items on the Assign Courses page, then use the On Selected drop down menu to delete the selected items.

When you’re finished, press Confirm. Now, you can assign users. Press the Users icon in the catalogue’s row. On the next page, press the Assign Users button, then choose from the listed users in the pop-up box. You can add users, groups or branches by switching between the corresponding tabs on the left side of the pop-up box. When finished, press Confirm.

The added users will then appear on the Assign Users page for the catalogue. To remove a user from the catalogue, press the X icon on the user’s item. To delete multiple users from a catalogue in one action, flag the users’ items on the Assign Users page, then use the On Selected drop down menu to delete the selected items.

In order for a user to access catalogues to which he or she is assigned, he or she can select the Courses Catalogues option from the main user menu on his or her platform. Please note that the general catalogue will be only shown to users if they have not been assigned to any custom catalogues.

Course Pages in Catalogues

Once a user is viewing a catalogue, he or she can press the course’s item in the catalogue to view more information about the course. Note that if a course catalogue doesn’t contain any courses, it is not shown in the Course Catalogue page. On the course’s details page, users can view a description of the course, a list of the training material and available sessions included in the course, the duration and language of the course, if users have the ability to rate the course, and the rating of the course. 

Hiding a Course in a Catalogue

If a course has a specific time frame in which user self-enrolment from a catalogue eventually ends, you can hide the course from the catalogue.

By doing so, the course can still remain in the catalogue, but learners that are not already enrolled in the course will not be able to see the course in their assigned catalogues. For those that are already enrolled in the course, the course will still appear in the catalogue and in the My Courses and Learning Plans area of their platforms as long as they still have a valid enrolment status (i.e. the enrolment is not expired).

To hide a course, access the course’s Advanced Settings area, then navigate to the Catalogue Options tab. In the Enrolments section, then flag the Enrolments are Closed option. Alternatively, you can open enrolments for a specific period of time by flagging the Enrolment is available during the following period option, then adding the start and end dates in the fields below.